5-STEP ROADMAP TO RE-OPENING YOUR BUSINESS
How to re-open your business under level 4 restrictions in South Africa. Click on the links to see the tasks you need to complete for each step. Questions? visit our FAQs page.
1
Is my business permitted to operate?
Regulation Check
2
Has my business planned for risks adequately?
Risk assessment Risk response measures Compliance officer3
Has my business prepared staff for returning to work?
Staff permits
Staff communication
4
Has my business adequately prepared for re-opening?
Response measures
Amended policies
5
Go time! Does my business have everything in place?
Screening measures
1
Is my business permitted to operate?
MANDATORY
Confirm if your business is allowed to operate
Schedule of services framework for sectors – look at services allowed for Level 4
Confirm if your business is allowed to operate
Schedule of services framework for sectors – look at services allowed for Level 4
RECOMMENDED
Register your business with the CIPC
Apply online to CIPC at this link
Register your business with the CIPC
Apply online to CIPC at this link
Familiarise yourself with the Covid-19 regulations
- Risk Adjusted Strategy: Regulations issued in terms of section 27(2) of the Disaster Management Act, 2002
- DEL & OHS Measures in the workplace –“Covid-19 occupational health and safety measures in workplaces COVID-19 ((C19 OHS) 2020”
- Annexure A of the C19 OHS Directive
- Companies Act
2
Has my business accounted for risks adequately?
MANDATORY
STAY CLOSED MODULE
Schedule of services framework for sectors – look at services allowed for Level 4
Conduct a risk assessment for your business
- Covid-19 Risk Assessment report template
- Practice Note (NDOH & DEL EmployerRA_1 May 2020.pdf)
Prepare a risk response plan for your business
- Return2work risk management tool
- NDOH & DEL – HSPractitioner guide_1May2020.pdf
Engage your Health & Safety Representatives and Committees for inputs and appoint a Covid-19 Compliance Officer
- If you want to read the regulations that explain this requirement, click here for:
- Amended OHS Act,
- regulation 16(6) in Risk Adjusted Strategy
- Return2work practice note
RECOMMENDED
Register your business with the CIPC
Apply online to CIPC at this link
Prepare a Covid-19 communication plan that accounts for visitors, customers and contractors
Prepare a Covid-19 education, training and awareness plan that accounts for visitors, customers and contractors
- Return2work practice Note – Workplace readiness – Sections 7 – 13
- Covid-19 economic relief measures
- Return2work FAQs
3
Has my business prepared staff for returning to work?
MANDATORY
STAY CLOSED MODULE
Schedule of services framework for sectors – look at services allowed for Level 4
Prepare permits for all staff required to return to work
- Annexure A: Form 2 on p. 27 of Risk Adjusted Strategy
Communicate to all staff who are required to return to work with permit attached
4
Is my workplace adequately prepared for re-opening
MANDATORY
Ensure that all work surfaces are equipment are disinfected
Order appropriate PPE for staff, visitors, customers and the workplace
Ensure the your workplace layout allows for staff to be spaced 1.5 metres apart. If this isn’t possible, arrange for physical barriers between workspaces and staff.
Amend company policies and procedures to account for Covid-19
STAY CLOSED MODULE
Schedule of services framework for sectors – look at services allowed for Level 4
Ensure staff have submitted Covid-19 declarations
- Covid-19 OHS policy
- BCEA
> 500 STAFF?
STAY CLOSED MODULE
Schedule of services framework for sectors – look at services allowed for Level 4
Establish testing facilities
Regulations issued in terms of section 27(2) of the Disaster Management Act, 2002 – Risk Adjusted Strategy. Annexure E (5) (g)
RECOMMENDED
STAY CLOSED MODULE
Schedule of services framework for sectors – look at services allowed for Level 4
Prepare a Covid-ready workplace plan
Consolidate key documents
- CIPC permit to operate,
- Risk assessment,
- Risk mitigation plan,
- Appointment letter for designated Covid-19 compliance officer
- List of staff who can work from home, older than 60 years, with comorbidities
Prepare and sign a CEO declaration
5
Go time! Does my business have everything in place?
MANDATORY
STAY CLOSED MODULE
Schedule of services framework for sectors – look at services allowed for Level 4
Screen all persons entering the premises
Onboard your staff as they return to work on mitigating risk and safe hygiene practices
Order appropriate PPE for staff, visitors, customers and the workplace
Register your business with the CIPC
Apply online to CIPC at this link
Prepare registers for all staff entering the premises and Covid-19 declaration of symptom checklist for staff and visitors
Return2work practice note – Workplace readiness: Section 4
RECOMMENDED
Implement your education, training and awareness plan
Implement your communication strategy, and communicate regularly with your stakeholders
GREAT JOB!
These are important steps to get your business open, there are further steps to ensure that you stay open.
We will have another roadmap soon on those steps.
CIPC permit to operate
